Volunteers & Staff training resource page

Resources for COVID Vaccine Clinic Volunteers and Staff - Northampton Health Department 


Required Training Material for Medical/Nursing/Vaccination Staff & Volunteers 
Please review the Prevaccination Checklist as well as the EUA and Preparation and Administration information (section below) for the vaccine that will be administered at the time you work at the clinic. Please complete additional training in Protected Health Information (PHI), Vaccine Documentation, and, Intro to ICS as applicable below.
Prevaccination Checklist for COVID-19 VaccinesVaccinators please review pages 3-13 with healthcare provider explanations (PDF)
(version updated 12/02/21) 
Protected Health Information (PHI) at the Regional COVID Vaccination Clinic in Northampton (video duration 6min 46sec) **Please note, we no longer use PrepMod Software; we use COLOR instead
Boosters simplified - quick slide presentation updated Jan 14, 2022
Vaccine color coding at Northampton Health Dept Clinics 
Deltoid Injections PDF CDC 
Deltoid Injections Video CDC  
COLOR software How to set up your COLOR account  Note: As a staff or volunteer user, the link to set up your account will be in your email once a lead staff member has added you to our clinics.  
COLOR software How to check in an individual
COLOR software How to document a vaccination administration 
Link to all COLOR software overview and training links  
Medical Staff and Volunteers see also Vaccine Specific Information with Brown colored header below


 
Pediatric Clinic Specific Information for Medical Roles (vaccinators, medical/nursing staff and volunteers)
Northampton Health Department Pediatric COVID Vaccine Clinics Pediatric Clinics for Injections for children ages 5-11 years old 
CDC Training on Deltoid IM injections for young children **most relevant section for our clinics starts at 2min 23 seconds 
CDC Information for Providers - Talking about Pediatric COVID Vaccine (webpage)some good information, just poke around


Non-Medical Staff/Public Health Ambassadors & MRC Volunteers (for registration and other clinic roles)
COLOR software How to set up your COLOR account  Note: As a staff or volunteer user, the link to set up your account will be in your email once a lead staff member has added you to our clinics.  
COLOR software How to check in an individual
Link to all COLOR software overview and training links  (for reference only)
Tips for our pediatric clinics (ages 5-11yrs)
CDC COVID vaccine resources aimed at public and links to healthcare provider info
https://www.cdc.gov/coronavirus/2019-ncov/vaccines/your-vaccination.html
A good resource for non-medical personnel and the public. 

Boosters simplified - quick slide presentation updated Jan 14, 2022
Note: Non-medical staff/volunteers do not need to memorize this, however, it often comes in handy to have an understanding. If you are in a true check-in role you will need to understand the eligibility requirements for vaccines but will always have a lead nurse/medical person to consult or ask to speak with individuals who come for vaccines. 
Vaccine color coding at Northampton Health Dept Clinics
Color coding is used throughout our registration and vaccination process. 
Protected Health Information (PHI) at the Regional COVID Vaccination Clinic in Northampton (video duration 6min 46sec) **Please note, we no longer use PrepMod Software; we use COLOR instead. The same rules apply. 
HIPAA (CDC)

Training: Introduction to the Incident Command System (FEMA video/slideshow >1 hour but alternatively full course manual and slides are downloadable for reading)
Not required for individuals already trained in the Incident Command System (ICS) and employed in Fire Service or EMS positions or who have had other MRC roles that required ICS training)


Vaccine Specific Information for medical and volunteers staff responsible for vaccine draw or administration
important references for all staff and volunteers!!
Vaccine NameFact Sheet for Healthcare ProvidersFact Sheet for Recipients/CaregiversCDC Vaccine Specific Preparation and AdministrationVaccine Handling and Temperature Excursion
PfizerBioNTech
ages 12yrs+
(aka Comirnaty)
Pfizer 12+ for HCP
(revised 01/03/2022)
Pfizer 12+ EUA Fact Sheet
(revised 01/03/2022)
Pfizer 12+ Prep & Admin (Grey cap)Inadvertent Temp excursion PDF Pfizer grey cap
Moderna 
ages 18yrs+
Moderna for HCP
(revised 01/07/2022)
Moderna EUA Fact Sheet
(revised 01/07/2022)
Moderna Prep&Admin 
(red cap)
Inadvertent temp excursion calculation tool Moderna
Janssen Johnson & Johnson 
ages 18yrs+
Janssen J&J for HCP
(revised 01/11/2022)
Janssen J&J EUA Fact Sheet
(revised 01/11/2022)
J&J Prep & Admin 
(blue cap)
Inadvertent temp excursion webpage Janssen J&J
PfizerBioNTech
ages 5-11yrs
Pediatric Pfizer for HCP
(revised 01/03/2022)
Pedi Pfizer EUA Fact Sheet
(revised 01/03/2022)
Pedi Pfizer Prep&Admin (orange cap)Inadvertent Temp excursion PDF prior to dilution Pfizer Orange cap 
Other important resources pertaining to dosing and administration:

Vaccine administration errors or concerns
COVID-19 Vaccine Administration Errors Revaccination Guidance 
A vaccine administration error is any preventable event that may cause or lead to inappropriate use of vaccine or patient harm. When an error occurs with a COVID-19 vaccine, follow the revaccination guidance in the CDC table linked to and listed above. 

Vaccine Adverse Event Reporting System
To Report an Adverse Event to VAERS 
  • Should be completed by lead nurse at clinic where event occurred on same day)
  • Northampton Health Department clinics will report any/all of these whether per CDC they are required or encouraged. 
Healthcare providers are required by law to report to VAERS:Healthcare providers are strongly encouraged to report to VAERS:
  • Any adverse event that occurs after the administration of a vaccine licensed in the United States, whether it is or is not clear that a vaccine caused the adverse event
  • Vaccine administration errors


Archive
How to document a vaccination record in PrepMod software (video duration 5min 53sec)
Tour of clinic/what to expect geared at the public, good to know  (video duration 4min 25sec)