Annual Street List

WHAT IS THE ANNUAL STREET LIST/CITY CENSUS?

Every city and town in Massachusetts sends out an annual street list to residents in their community in accordance with Chapter 51 Section 4 of Massachusetts General Laws. Completion of this form is a state requirement with benefits to you and your community. 

The collection of this information helps us to keep an accurate count of people in our community, but it is also used for other official reasons. Here are a few ways this information supports you and your community:

  • The Board of Registrars uses your response as an acknowledgement of continued residency. From this information, an Active Registered Voter List for the upcoming year is generated.
  • The presence of a persons name on the street list may be used to establish residency for things that are important to you: to qualify for in-state college tuition; for job applications or special low-cost loan programs; even for adoption applications. Years from now you may need to prove that you or your children resided in Northampton or Massachusetts at a certain time, and the street list for each year can provide you with proof of that residency.
  • The Office of the Jury Commissioner uses each community's street list to compile a list of residents for jury duty. An accurate list provides a fair and representative jury pool.
  • Agencies, such as the Office of Planning and Sustainability and the Council on Aging use the census information for grant applications and community projects.
  • City officials use the information to project population growth to plan for resources in our schools and for public safety.

YOUR PRIVACY IS IMPORATANT TO US

The clerks take the necessary precautions to be sure that your information is protected. We input information from your response into a database maintained with security standards as prescribed by the Commonwealth. Not all information provided is accessible to the public. There are no Social Security numbers or financial information tied to the census. The database is not linked to any other system utilized by our municipality and the database is not available to other departments.

FAQ

WHAT ARE SOME OF THE USES OF THE INFORMATION ON THIS FORM?

Inclusion on this form provides proof of residency during a particular period.  This may be beneficial if you are seeking a veteran’s bonus or housing for the elderly.  Information is also used for selection of jurors.  City departments may also use sections of data for strategic planning purposes (i.e., schools, health and safety).

WHY AM I RECIEVING MULTIPLE CENSUS FORMS?

If everyone in your family is not appearing on the same census form and you are receiving multiple forms, we may have learned that someone in your household has moved to a new address.  We can only delete voters when certain criteria are met.

WHY MIGHT I BE REMOVED FROM THE ACTIVE VOTING ROLLS?

Voters who do not respond to the annual street listing by June 1st are designated as INACTIVE in VRIS.  Inactive voters are required to complete additional forms and show a valid ID at elections in order to vote.  You must return your census form each year in order to remain active.

UNDER WHAT CIRCUMSTANCES WILL I BECOME DELETED FROM VRIS?

Inactive voters who do not respond to the census or the confirmation mailing and do not vote for 4 consecutive years are deleted from the voting list.  You can also remove yourself from the voter rolls by sending us a request with your signature.  Notification from a household member telling us that you have moved will not automatically remove you from VRIS.

HOW CAN I RETURN THE FORM?

  • Mail using the included pre-addressed envelope from your mailing
  • Drop box located on the counter in the City Clerk's Office

WHY DIDN'T I RECIEVE A FORM?

Ensure that you are registered to vote in our community HERE and contact our office at (413) 587-1089.

WHAT IF SOMEONE ON MY FORM HAS MOVED?

You may mark an "M" for "Moved" next to their name in the designated column on the form. If they are a registered voter they will be removed from your Household, but a request to remove a registered voter must be made by the voter themselves, with their own signature. We are unable to remove a registered voter otherwise, unless the standards Chapter 51 Section 37A of MGL are met. If our office is provided with a forwarding address for the voter we can mail them a card they can use to confirm they are no longer living in Northampton by providing their signature for removal.

CAN SOMEONE USE THIS FORM TO REGISTER TO VOTE?

No. However, you may visit our page on Voter Registration for information on how to register.

WHY IS OUR FORM ADDRESSED TO "THE _________ HOUSEHOLD"?

Each household in the VRIS database must have a designated "Head of Household" also known as the "Mail To." The system automatically defaults to the eldest person in each household. When the mailing is generated by our database it will be addressed to the Head of Household's mailing address and the Head of Household's last name. If your household would like to designate a different person as the Head, you may do so on your Annual Street List form by marking the desired head of household.